Administrative Training Specialist
Coordinate the OSBC Agency training process that includes arranging for and monitoring progress of ongoing technical training and professional development classes for Agency staff to build skills and ensure compliance with applicable federal and state laws. Coordinate training and travel arrangements including registration, travel plans and expense reconciliation.
- Annually assemble and assess data from Executive Leadership Team and Agency managers on staff training needs/gaps. Identify internal or external training courses or programs to assess those needs, or to address changes in regulations, processes/procedures, or the Agency businesses.
- Develop a multi-year training plan in coordination with division management and HR for each job description from entry level to experienced staff.
- Coordinate registration and attendance for staff in training courses/programs.
- Complete financial review of travel plans and arrange flights.
- Gather feedback from attendees on courses and programs, maintain a record of feedback, and evaluate/assess feedback and training opportunities in order to recommend if courses/programs are the quality/value needed for future Agency attendees.
- Monitor, retain records, coordinate, and evaluate progress for certification programs, training activities and training effectiveness for all Agency staff.
- SMART – enter requisitions for training courses.
- SMART – travel and expense report review.
- Identify and coordinate scheduling/other logistics for internal Division training, regional meetings, all-staff meetings, and other OSBC meetings including availability of classrooms, equipment, instructors, location, and onsite details.
- Coordinate with the Director of Finance and Administration to determine and track budget for trainings and meetings.
- Identify cultural sensitivity training programs, as needed for specialized communication skills recognizing cultural diversity.
- Handle ad hoc training requests and opportunities as they arise.
- Assist with or lead and manage various other special projects for the Executive Leadership Team as assigned.
- Assist with Topeka vehicle reservations.
- Experience in coordinating, maintaining, and tracking an entity’s staff development/training program or similar experience.
- One year of project management experience preferred.
- Valid driver’s license.
- Associate’s degree in a business related field or equivalent experience as determined by the agency.
- Proficient in Microsoft Office products, particularly Word, Excel and PowerPoint.
- Superior oral and written communication skills.
- Commitment to accountability and integrity in all aspects of the role.
- Strong organizational skills, analytical and problem-solving skills
- Ability to maintain confidentiality.
- Strong initiative and teamwork/leadership skills.
Information Technology Examiner
The Office of The State Bank Commissioner (OSBC) has a position opening for Information Technology Examiner. This position will be allowed to remote work when they are not examining a financial institution or needed at the field office for meetings.
The Information Technology Examiner will be responsible for conducting IT examinations of financial institutions regulated by the Office of the State Bank Commissioner. The IT Examiner will be responsible for ensuring the financial institution’s IT and cybersecurity practices are sufficient to mitigate current industry risks and will consider policies, security plans, network diagrams, business impact analysis, risk profiles, and an institution’s independent security audits. At the conclusion of an examination, the IT Examiner will work closely with the rest of the exam team to prepare a written report and address findings with institution IT staff and management.
The IT Examiner will also serve as a subject matter expert for the agency in financial technology (“Fintech”) including cryptocurrency and work with the agency’s internal IT team as a resource for internal security measures.
- Analyze and evaluate operational and technology risk management and assess cybersecurity risk.
- Utilize agency examination procedures to evaluate an entity’s business continuity programs, vulnerability assessments, vendor management, independently performed security audits, and security posture.
- Research and provide guidance for the agency in the areas of cryptocurrency and other Fintech developments.
- Assist in designing examination procedures and programs based on industry standards and best practices.
- Maintain strong knowledge of financial and regulatory environments.
- Lead and participate in examinations of financial institutions regulated by the OSBC.
- Prepare a written report of findings as part of the exam team’s report of examination. When necessary, conduct presentations to a financial institution’s management team, IT staff, and/or board of directors.
- Assist internal IT team to provide cybersecurity guidance including internal audits, risk assessments, and policy creation.
- Other duties as assigned.
- Bachelor’s Degree in Information Systems, Computer Science, Business or equivalent education/experience in Information Technology, Cybersecurity, or IT Auditing.
- Valid driver’s license is required.
- Strong verbal and written communication skills.
- Strong teamwork skills.
- Ability to travel with some overnight travel required.
This is an entry level internship within the Consumer and Mortgage Lending (CML) Division of the Office of the State Bank Commissioner. The position is a part-time (20/hr week) paid internship opportunity based in Topeka. The intern will be exposed to many aspects of the CML Division’s activities, including communicating with regulated entities, assisting on compliance examinations, assisting the Licensing Department, and other duties as assigned. Tasks will be completed with close supervision and guidance by the Director of Examinations. The interin will conduct activities as outlined below.
- Initiate licensed company enrollment on the web-based State Examination System (SES) ahead of scheduled compliance examinations. Direct entities toward posted online SES resources during the enrollment process.
- Pre-notify licensed companies of upcoming compliance examinations. Pre-noting consists of requesting, collecting, and organizing entity information and documentation, including but not limited to: loan list and other information requests submitted by the licensee, within the timeframe established by Division’s examination procedures.
- Observe and transcribe notes while the Examiner-in-Charge (EIC) conducts initial interviews and exit interviews with an examined entity’s point-of-contact. Additionally, transcribe notes at inter-agency meetings.
- Assist the CML Licensing Department with license renewals, credit notification filings, and annual report filings. Accurately record information on KSIMS, the agency’s internal database, and NMLS, the Nationwide Multistate Licensing System. Assist with procedural and policy updates.
- Image and upload documentation to KSIMS and SES.
- Perform any other additional duties as required by the Regional Manager, Director of Examinations, Director of Licensing, Deputy Commissioner, or Bank Commissioner.
Enrollment in or completion of accredited four year college or university degree program.
Excellent communication and problem solving skills, discretion with sensitive materials, and a willingness to learn.